Best Event Rental Software with a Free Trial of 2025

Bounce Rental Solutions is a comprehensive online software platform tailored for managing orders, online bookings, and customer data for businesses in the party rental sector. Created specifically for those renting party equipment and inflatables, this solution enables customers to conveniently place orders and make reservations at any time, day or night, from any device. With its mobile-friendly design, Bounce Rental Solutions boasts a variety of features such as search engine optimization tools, real-time booking capabilities, calendar management, user-friendly dashboards, online order tracking, invoice handling, and effective rate and order management systems. Additionally, the software is designed to enhance operational efficiency and customer satisfaction, making it an invaluable tool for party rental companies.

Sharefox is a software that helps rental businesses grow. Sharefox allows you to offer your customers a smooth rental experience, whether they are B2B or C2C. Use it as a part of your current website with API, or get a full website with all its functions: scheduling, bookings, payments, invoices, and digitally signed Terms & Conditions, etc. No more spreadsheets. Free up your time. Start a free trial or book a demo today.

TapGoods PRO is the most powerful and user-friendly rental industry management software. It covers everything you need to run a profitable rental business: customer, inventory management, scheduling, quotes and payments, truck routing, barcodes and staff, website, ecommerce and more.

Point of Rental provides a complete rental software ecosystem designed for enterprises that demand flexibility, scale, and real-world expertise. Its omni-deployment architecture supports both cloud and on-premise environments, giving businesses control over IT and operations. Rental companies can manage inventory, contracts, work orders, and financials in one place, while also leveraging built-in CRM, invoicing, and e-commerce storefronts. Mobile applications extend workflows to the field, ensuring inspections, asset tracking, and branch coordination remain smooth even offline. With native integrations for QuickBooks, Sage, Salesforce, SmartEquip, and AEMP telematics, Point of Rental eliminates the need for fragmented systems. Its advanced dashboards provide real-time reporting, role-based insights, and analytics that optimize performance across every department. Unlike many competitors, the platform was built by a team with over 700+ years of in-store rental experience, ensuring tools reflect real-world rental challenges. Trusted globally by equipment rental firms, event planners, and specialty providers, Point of Rental helps organizations increase visibility, improve customer service, and grow revenue.

EZO’s EZRentOut is a complete rental equipment management solution built to streamline the entire rental lifecycle; from quoting and reservations to returns and reporting. Designed for businesses that rent out tools, machinery, AV gear, medical equipment, or vehicles, EZRentOut helps you eliminate double bookings, track availability in real time, and manage inventory with precision. Automated workflows simplify check-ins and check-outs, while built-in billing and order management to reduce manual errors. With a clean, modern interface and cloud-based access, EZRentOut empowers teams to handle customer requests quickly, track asset conditions, and scale operations efficiently. Whether you run a small rental shop or a large multi-location business, EZRentOut helps you increase asset utilization, reduce downtime, and deliver a seamless rental experience, every time

Resource management and planning software for the Audiovisual, Event & Party industries. Manage your projects from start to finish: Schedule resources, track your inventory, and send and create quotes. Flexible licenses to suit your needs, only pay for the products and add-ons you need! The Equipment Scheduling product allows you to easily plan your equipment. Track equipment stock levels and locations at any point in time. Plan more efficiently, create packages and anticipate on shortages. The additional Equipment Tracking add-on allows you to control the entire equipment flow. Always know which equipment needs to be packed, collected, returned or delayed. Keep a detailed track of equipment - on serial number level. Manage and schedule your employees with the Crew Scheduling product. Get availabilities, build schedules and easily communicate with your crew. Create quotations and keep track of your invoices, with the Quoting and Invoicing add-on. Integrated CRM and tools for customer and employee communication. Sign up for a free trial today!

Renterval is a dependable cloud-based software designed for inventory management and booking specifically tailored for businesses in the equipment rental sector, including those offering tools, construction machinery, and musical instruments. This dynamic platform streamlines operations, allowing rental firms to automate labor-intensive processes such as dispatching quotes and receipts, as well as setting up reminders. By enabling direct customer engagement, Renterval can produce quotes even in the absence of the store manager. Noteworthy functionalities encompass online quoting, integration with third-party applications, event scheduling, point-of-sale capabilities, built-in SEO features, coupon management, booking notifications, and support for multiple locations, among others. By utilizing Renterval, businesses can enhance their operational efficiency and improve customer satisfaction simultaneously.

Flex Rental Management Software is a web-based rental management system for live events. Flex is flexible and customizable and offers a wide range of features, including client management, financial management and barcoding. Flex is designed to model real-world warehouses and inventory needs. It includes built-in support of virtual racks, items and kits as well as road cases. Other features include maintenance tracking and financial management, labor and personnel, label printing and event scheduling, SSL encryption and mobile integration.

Current RMS is a comprehensive cloud-based software designed specifically for managing rentals in the audiovisual, lighting, broadcast, production, and events industries. This all-in-one platform enables businesses to efficiently oversee every stage of the rental process, starting from the initial request all the way through to invoicing, by utilizing robust tools for generating quotes, managing inventory, facilitating online quote approvals, and maintaining customer relationships. With an intuitive drag-and-drop editor and pre-built document templates, Current RMS allows users to easily create quotes, proposals, invoices, and rental agreements. Additionally, it offers smooth integration with accounting software like Xero and QuickBooks Online, further enhancing its functionality for users. This makes it an invaluable tool for businesses looking to streamline their rental operations.

Alert Rental Software stands out as the leading solution for managing rental equipment. With its user-friendly and adaptable Windows platform, Alert caters to a variety of rental sectors, such as heavy machinery, general tools, event and party rentals, as well as multi-store regional and national enterprises. As the market's most extensive and sophisticated rental management software, Alert offers a range of features designed to enhance the efficiency of tool rentals, streamline operations, and maximize your return on investment (ROI). Its innovative capabilities not only support daily management tasks but also empower rental businesses to achieve greater overall success.

Booqable serves as a comprehensive rental software solution tailored for small to medium-sized rental enterprises. This user-friendly, cloud-based platform facilitates order management, inventory oversight, invoicing, and payment processing, while also offering adaptable online store integration to enable booking acceptance across various websites. By utilizing Booqable, rental businesses can streamline their operations, increase booking efficiency, and effectively monitor equipment availability and shortages, all through a single, cohesive system. Furthermore, the software's versatility ensures that businesses can easily adapt to changing market demands.

Since 2013, we have been running a Photobooth and Magic Mirror business in the UK, and through our experience, we have come to understand the extensive administrative duties that come with it. Daily tasks such as managing bookings, responding to inquiries, following up on payments, sending invoices, coordinating staff, and confirming event details can be incredibly time-consuming. To address these challenges, we developed Booth Book, a tool designed to automate 75% of the administrative tasks, while still allowing us to intervene when necessary. With Booth Book, clients can effortlessly book services through a calendar widget seamlessly integrated into their website. This platform easily attaches to your existing site, appearing under a custom subdomain of your choice. After making a reservation, customers receive an email and SMS notification, granting them access to their personalized booking management area, where they can process payments, request modifications, or add additional services. With Booth Book as your partner, you can dedicate your energy to delivering exceptional service at events, free from the burden of extensive organization and scheduling. Moreover, this innovative solution not only optimizes efficiency but also enhances the overall customer experience, leading to higher satisfaction and repeat business.

EventOffice offers comprehensive event rental software tailored for businesses focused on expansion. Our platform enables large enterprises to achieve significant growth without being hindered by time-consuming tasks that can easily be automated. It's crucial to ensure that potential leads do not get overlooked during periods of high activity. Our rental software is versatile, catering to both small and large businesses alike. Built with a focus on scalability, EventOffice allows you to explore its features at no cost, revealing why countless companies across various rental sectors, such as weddings, tents, tables, events, and DJs, have adopted it. Whether you want to create a new website or utilize an existing one, our system includes a shopping cart and quoting features, online booking and payment options, as well as digital contracts and signing capabilities. Additionally, our software offers SEO-optimized WordPress sites, and the ability to work seamlessly both in the office and on the go through Apple and Android mobile applications. With responsive mobile websites and Google Calendar integration, users can enjoy a fully functional and efficient experience tailored to their needs. Ultimately, EventOffice is designed to streamline operations and enhance productivity for event rental businesses.

Sirius e is more than a rental software. It's a complete platform which allows for the deployment of solutions that are tailored to your business processes and size. Sirius e is a complete platform that offers solutions for small businesses to large enterprises. Our industry has the most simplified business processes, with the most user-friendly interfaces. Sirius e will allow you to experience a new level in simplicity. In a matter of seconds, you can deploy graphics that clearly describe the availability status of an item and show the performance of your business. With actionable options within graphics, the graphical interfaces have been elevated to a level never before possible. Sirius e was designed with simplicity and mobility in mind from the beginning. Sirius e can manage every aspect of your business.

Golova is a cloud-oriented platform specifically designed for businesses in the rental and event sector, providing a consolidated interface for managing equipment stock, overseeing project workflows, and facilitating team collaboration in real time. The AI Rider Assistant feature intelligently identifies artist riders, checks the availability of necessary equipment, and recommends budget-friendly plans, while the inclusion of QR/barcode and RFID technologies ensures accurate inventory management and GPS tracking for efficient logistics. Users have the ability to effectively plan and execute projects using integrated Gantt charts, assign tasks, keep track of employee hours, and create customized offers, contracts, and invoices in PDF or Excel format without exiting the platform. Additional capabilities encompass employee access management, a comprehensive global contractor database, integration with Telegram for immediate group communication, and extensive analytical tools that provide insights into resource utilization, project progress, and financial outcomes. This platform is particularly suitable for AV rental services, production and rigging firms, scenic and props rental businesses, live performance support, festivals, and more, making it an essential tool for enhancing operational efficiency in the industry. Its multifaceted features make it an invaluable asset for professionals looking to streamline their processes and improve collaboration across various teams.

It can be overwhelming to keep track of all the details, including dates, places, pickups, deliveries, and other details. Even the most organized business owner can find it difficult to coordinate all of this. If you are still using manual lists and charts, or if your business has tried to retrofit an existing database to work with your rental company, it is time to simplify, streamline, and simplify. Let us help you get back at the heart of your business. This is what you need to remember: Your customers come to your business not only for efficiency and organization but also because they want a great event. You're more likely to provide the positive, stress-free service your customers need when you can work quickly and are familiar with all details. Plus, you have fun!

Our websites utilize WordPress, which accounts for approximately one-third of the internet's total presence. It offers extensive customization options through both free and premium plugins, allowing for tailored experiences. Specifically designed for party rental enterprises, our software and websites help you optimize your marketing strategies by effectively capturing and converting leads from your website. Starting a business involves numerous choices, but by selecting InflatableOffice, you gain access to seasoned experts in party rental software, assisting hundreds of new ventures each year. We provide the flexibility to begin with a small operation and expand as your business grows. You won’t need to input your inventory data more than once, and your account can be easily upgraded to suit your specific needs. Our platform offers a wider selection of payment processors than any other software, giving you the freedom to shop around for the best options. You are not limited to a single choice, as most processors are compatible with InflatableOffice. Additionally, our websites are mobile-friendly and fully customizable, whether you prefer a free template or wish to engage your web designer for a more personalized touch. With our solutions, you can ensure that your online presence is both professional and effective.

Xgensoft Rental Manager is designed specifically for small and expanding rental enterprises. Recognizing the necessity for constant multitasking and flexibility, this software offers a fast and user-friendly experience that evolves alongside your business as it grows. It addresses the operational needs of smaller, forward-thinking companies aiming for efficient management and enhanced profitability. With this solution, you can maximize your investment in essential software without incurring exorbitant costs. Backed by decades of practical experience, it truly comprehends the essence of small business operations. The software also provides notifications and reports to prevent overbooking and offers comprehensive analytics to monitor every facet of your business's performance. With Xgensoft Rental Manager, you can confidently navigate the challenges of the rental industry while focusing on your growth.

In 2015, the concept was initiated to create rental software specifically designed for event technology, providing a foundational tool for various stakeholders in our ever-evolving event industry to effectively plan projects and manage orders. The execution of this idea led to the development of an intelligent solution tailored for both renting and selling event technology. This comprehensive industry software facilitates warehouse management, quotations, and invoicing efficiently. Additionally, it integrates seamlessly with Crewbrain, enhancing your personnel management capabilities with its user-friendly interface. The software boasts intuitive functionality and customizable options, allowing for cloud-based operations from any location. Proudly developed and hosted in Germany, Eventworx caters to diverse needs, whether they involve lighting, audio, video technology, broadcasting, stage setups, tent construction, catering services, backline, decorations, or exhibition builds. Eventworx stands out as your go-to rental software for event technology, ensuring transparency with no hidden fees! We prioritize our partnership with clients by offering a complimentary setup service during data migration. Furthermore, your rental software can be tailored to suit the specific requirements of any industry, and any features that are not yet available will be added to our enhancement agenda, ensuring continuous improvement and customer satisfaction.

Goodshuffle Pro's powerful software allows you to streamline your event company's success. It also offers top-rated customer support. Track your inventory and eliminate double bookings. You can also quickly report on inventory usage to maximize your moneymaker. This software is ideal for event professionals and home stagers who need to manage inventory. Goodshuffle Pro was created for you. It is designed to bring calm and order in chaos. You can create proposals in just a few clicks. You can also customize as much as necessary. Clients can then approve, sign and pay online. You can see exactly which projects indicate a potential conflict, and where they are in your proposal process to have full control over inventory assignment. Track your top-selling inventory items, revenue per client, as well as hundreds of other important business analytics.

Enhance the efficiency of your party rental enterprise with our comprehensive software solution. What distinguishes us from others in the market is the exceptional ease of use of our event rental management software, tailored specifically for party and event rental businesses rather than a broad array of rental sectors like our competitors. Experience it for free and discover its advantages firsthand. Our intuitive dashboard delivers a succinct summary of your account status, recent orders, upcoming events, pending payments, and additional relevant details, making it an ideal resource for quick insights into your operations. Recognizing that you, as the owner, have the best understanding of your business requirements, our storefront configurator empowers you to customize the shopping experience, ensuring it aligns perfectly with your unique business objectives. Furthermore, this customization feature helps enhance customer satisfaction by providing a more tailored interaction.